Updated 25th May 2018
The Semi-Circle believes that the privacy of members and non-member contacts is of the highest importance. This policy details the measures that The Semi-Circle takes to safeguard your privacy.
Regular updates of this policy will be made, requiring you to check back on this policy from time to time. If a significant update is made a notice to alert our membership and other contacts will be posted on both our website and Facebook page.
For the purposes of this document all reference to Members privacy rights also apply to non-member contacts included in the Semi-Circle membership database.
1. Information Collection by The Semi-Circle
The Semi-Circle will use the information you provide for processing your contact details, membership application, renewals and event registrations. It is also used for internal processes and for electronic and postal communications that are necessary to provide the services The Semi-Circle offers to its members and contacts.
1.1. Membership Registration
Details on how to become a member of The Semi-Circle are provided on the Semi-Circle website at http://www.semi-circle.ch/membership-application-form
You must be a member if you wish to participate in a production as an actor or director. Only members can participate in the running of the club. Additionally, by funding our basic activities, membership fees contribute to the social and cultural vibrancy of the English-speaking community in and around Basel.
Membership is for a calendar year. If you become a member during the course of the year, your membership fee will be reduced and pro-rated by reference to the remaining period. If you become a member in the last three months of the year, membership will be automatically extended to cover the following year.
For renewals, payment is due on 1 January each year, and must be paid within three months of that date.
During the application process you have the option to give consent to receiving information essential to the running of The Semi-Circle by email and/or by post.
Once your payment has been received you can set up a password and access the members’ area of the website. It is possible to change your password once you have logged onto the website.
A member’s password is never visible to any other member of The Semi-Circle or any third party.
If you forget your password it is possible for you to request a new password via the website.
1.2. Membership Profile
You can view and edit your membership profile in the Members Directory by clicking the "View profile" link. You may also restrict or expand the information in your profile that is viewable by other members by adjusting your privacy settings under the "Privacy" tab on your profile screen. The default minimum information setting is name, membership level (individual, family, student or life) and theatrical interests.
2. Sharing Personal Data
2.1. Sharing Personal Data with Other Members of The Semi-Circle
Depending on a member’s individual chosen privacy settings, profile information that a member submits to The Semi-Circle may be available to other The Semi-Circle members. In order to provide The Semi-Circle’s services assigned members of the Committee are able to see contact information of members, search the information and send bulk emails. Access to member’s data is via Wild Apricot membership software and a maximum of only two Committee members have full access as database administrators. Apart from the database administrators only the Committee member responsible for member’s affairs has full access to the membership database. All database administrators have signed a confidentiality agreement and require access to perform their roles.
2.2. Sharing Personal Data with Third Parties
The Semi-Circle does not share any member’s personal or other information with any third-party individuals or organisations. At no point is the information held by The Semi-Circle made available to any other organisation or individual. An exception would be made, however, in the event of law enforcement supported by the relevant warrants.
2.3. Changing or Removing Information
With the exception of the mandatory administrative information, access and control over personal data is readily available to members through the profile editing tools on the Semi-Circle website.
If you require assistance to change information contact the Semi-Circle Membership team via email@example.com
2.4. Leaving The Semi-Circle
When a member leaves The Semi-Circle all information that they provided is held dormant for a period of 10 years to comply with Swiss legislation. This information is protected from any access by any third party. An exception would be made, however, in the event of law enforcement supported by the relevant warrants.
2.5. Storage of Personal Information
When you submit your personal information to the Semi-Circle website online or by any other electronic communication, you agree to the transfer and storage of that information for storage and processing. Information submitted by you is stored on secure servers. However, secure transmission of that data over the internet can never be fully guaranteed. For this reason, if you elect to work online and/or transmit data, it is at your own risk. You are responsible for providing adequate security measures on your computer or other electronic device, keeping your password confidential and changing your password regularly.
3. Further Information
If you require further information regarding The Semi-Circle’s use of your personal data contact the Committee via firstname.lastname@example.org